Fresh Coat Painters
office manager/bookkeeper
Salida, CA - Part Time
Part-Time Office Manager / Bookkeeper
Painting & Construction Company
Fresh Coat Painters of Central Valley
Fresh Coat Painters of Central Valley
Location: Salida California USA + hybrid remote
Schedule: Part-Time (15–25 hours/week, flexible)
Compensation: Based on experience ($20-$25 per hour)
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### About UsWe are a growing residential and light commercial painting and construction company focused on quality craftsmanship, strong customer relationships, and efficient project execution. We’re looking for a reliable, detail-oriented Office Manager / Bookkeeper to help keep our operations running smoothly behind the scenes.
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### Position Overview
This role is responsible for managing day-to-day office operations, handling bookkeeping tasks, and supporting project coordination. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-paced environment.
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### Key Responsibilities
Bookkeeping & Financial Management
- Manage accounts payable and receivable
- Send invoices and follow up on outstanding payments
- Reconcile bank and credit card statements
- Maintain accurate financial records in QuickBooks (or similar software)
- Assist with payroll processing and contractor payments
- Prepare reports for owner (profit/loss, job costing, etc.)
Office Management
- Answer phone calls, emails, and customer inquiries professionally
- Schedule estimates, jobs, and crew calendars
- Maintain customer database (CRM)
- Order office and job materials as needed
- Organize and maintain digital and physical files
Project & Operations Support
- Assist with job tracking and scheduling coordination
- Communicate with customers regarding project timelines and updates
- Support permit paperwork and documentation (if applicable)
- Help ensure jobs are properly documented and closed out
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### Expectations & “Normalities” of the Role
- High attention to detail—accuracy matters in both numbers and communication
- Strong organizational habits—you keep things clean, tracked, and easy to find
- Responsive communication—calls, texts, and emails handled promptly
- Ability to prioritize and manage multiple tasks without constant oversight
- Professional and friendly demeanor with customers and team members
- Willingness to learn and improve systems/processes over time
- Reliability and consistency—you show up and follow through
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### Qualifications
- Previous bookkeeping and/or office management experience required
- Experience with QuickBooks required
- Proficiency in Microsoft Office / Google Workspace
- Experience in construction, trades, or home services is a plus
- Strong communication and problem-solving skills
- Self-starter with the ability to work independently
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### Why Join Us
- Flexible schedule
- Growing company with opportunity for long-term role expansion
- Direct impact on business operations and success
- Supportive, team-oriented environment
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We’re looking for someone who takes pride in keeping things organized, accurate, and running smoothly—if that’s you, we’d love to connect.
